Privacy Policy & Notice of Privacy Practices

Effective Date: January 1, 2026

1. Our Commitment to Your Privacy

At Therapy InMotion, we understand that the privacy of your health information is deeply personal. This document describes how we collect, use, and protect your data both on this website and within our clinical practice. We maintain your clinical records within a secure electronic health record (EHR) platform integrated with our enterprise-grade Microsoft 365 Business Premium environment. All electronic records are protected by encryption, multi-factor authentication (MFA), and managed device security.

2. Clinical Disclaimer (Medical Disclaimer)

The information provided on this website is for educational purposes only. It is not intended to be a substitute for professional clinical advice, diagnosis, or treatment. Use of this website does not create a therapist-client relationship. If you are experiencing a mental health emergency, please call 988 or go to your nearest emergency room.

3. HIPAA Notice of Privacy Practices (NPP) Summary

Under the Health Insurance Portability and Accountability Act (HIPAA), we may use your Protected Health Information (PHI) for:

• Treatment: To provide, coordinate, or manage your healthcare.

• Payment: To bill and collect payment from you or your insurance.

• Healthcare Operations: To support our business activities, such as quality evaluations.

Your Rights: You have the right to inspect your medical record, request an amendment to your file, and request a list of disclosures we have made of your health information. You also have the right to get an electronic or paper copy of your Progress Notes and clinical record.

Download Our Full Notice of Privacy Practices (PDF)

For a detailed explanation of your rights, including the “Wall of Privacy” for Psychotherapy Notes and special protections for Substance Use Disorder (SUD) records , please download our full NPP.

4. Digital Data & Cookies

When you visit our website, we may collect minimal data to improve your experience:

• Log Data: We collect your IP address and browser type to ensure site security.

• Cookies: We use “necessary” cookies to keep the site functional. We do not use third-party marketing cookies that track your behavior for advertising.

• Contact Forms: Information submitted via our contact form is encrypted, but please limit the “Message” section to non-sensitive information to protect your privacy.

5. Third-Party Services

We utilize HIPAA-compliant third-party services for scheduling, telehealth, and billing. These providers are bound by Business Associate Agreements (BAAs) to ensure your data remains secure.

6. How to Contact Us

If you have questions about this policy or wish to exercise your data rights, please contact our Privacy Officer at:

Therapy InMotion
Attention: Privacy Officer
PO Box 2013
Los Gatos, CA 95031
hello@therapyinmotion.care
424.866.8466